EDMS software in the industry
Are you considering adopting EDMS software tailored to the industry? First of all, to fully grasp the challenges of such a system, it is necessary to understand what it brings. EDMS, or Electronic Document Management System, encompasses all practices and solutions used to manage the lifecycle of digital documents within your company.
EDMS software in the industry makes it possible to store, classify, retrieve, and share files efficiently, while controlling changes and ensuring compliance with internal and regulatory procedures.
The specific needs of industrial companies in document management
In the industrial sector, document management is a real challenge. Industrial companies produce and handle a large volume of technical, quality, administrative, and regulatory documents.
Without a centralized system, this information can become scattered across many departments, increasing the risk of working with different versions of the same document or even losing critical files essential to smooth operations.
The primary need, therefore, is centralization and clearer organization of information. In industry, without EDMS software, it can be difficult to ensure that every employee has access to the most up-to-date version of a technical document. Yet a simple error in a drawing or the use of an outdated technical sheet can lead to a manufacturing defect or a production line shutdown.
Traceability is another major requirement. To meet quality and safety standards, every change to a document must be justified: when it was made, by whom, and why. Without the ability to reconstruct a full document history, regulatory audits become risky and quality checks difficult to carry out. Industrial companies therefore need tools that provide complete historical tracking of their documents to confidently meet compliance requirements.
Furthermore, the industrial context often involves multisite or even international collaboration. In such cases, employees must be able to access documents in real time, wherever they are. Instant access to up-to-date information is essential to avoid wasted time from manual searches or inefficient file exchanges. EDMS software designed for industry addresses this need by offering a single storage location for all company information.
Finally, many industrial documents are confidential. Protecting this information requires robust security measures to prevent unauthorized access or data leaks. Once again, EDMS software provides the solution.
Key features of EDMS software for industry
Modern EDMS software is designed to meet the needs of professionals in various industries (such as pharmaceuticals, transportation, or aviation). These systems typically offer a set of essential features to tackle the challenges of document management in these sectors:
Centralization of technical drawings and documents
All files (manufacturing drawings, diagrams, manuals, instructions, etc.) are grouped in a single repository. This centralization eliminates information silos and makes it easy to store, organize, and retrieve the company’s technical and regulatory documents.
Version management and change traceability
The software keeps a full revision history of each document. At every update, a new version is created and the previous one remains archived, with timestamping and editor identification.
Automated validation workflows
Some EDMS software used in industry integrates workflows that automate document approval processes.
By centralizing knowledge and information, streamlining document processes, and strengthening data control, EDMS software in industry enables companies to save time, secure their operations, and remain compliant in a demanding regulatory environment. Want to take advantage of these opportunities? Don’t hesitate to contact our team to learn more about Aletiq, our all-in-one PLM/PDM/EDMS solution.
