Examples of EDMS Software
Electronic Document Management Systems (EDMS) help companies organize, store, and share their digital files. In industry, a EDMS solution centralizes all technical documents, ensures traceability over time, and guarantees compliance with current standards. By replacing traditional document management methods with a digital solution, EDMS saves time, prevents document loss, and facilitates collaboration across departments.
To help you take advantage of this evolution, Aletiq presents five examples of EDMS software!
Alfresco Community
Among EDMS software examples, Alfresco Community is a must. Alfresco is a widely used open-source EDMS platform. It provides a flexible system for sharing and managing documents across an organization, both internally and with external partners.
In practice, Alfresco offers features such as file classification in collaborative spaces, version tracking (showing who modified what and when), and document validation workflows.
Companies often use Alfresco to replace traditional file servers with a smarter system. Its main advantage is being open-source, making it a reference in modular EDMS solutions—ideal for companies looking for a highly flexible and customizable tool.
M-Files
M-Files perfectly illustrates an innovative EDMS solution. Instead of organizing files in a folder hierarchy, M-Files relies on metadata-based classification. Each document is tagged with properties (such as document type, client, or date), making it easy to find any file by filtering these criteria, without worrying about its exact location.
Companies choose M-Files for its so-called “intelligent” document management. The software integrates artificial intelligence features that can auto-classify or suggest categories for new documents. This makes it far easier to maintain an orderly library, even when the file volume grows exponentially.
Zeendoc
Zeendoc is a French EDMS example designed for small and medium-sized businesses. Its main purpose is to simplify the digitization of administrative documents. With Zeendoc, companies can scan and centralize invoices, purchase orders, contracts, and other important papers in a digital safe. The interface is user-friendly: documents can be categorized (accounting, HR, clients...), tagged with keywords, and quickly retrieved through a search engine.
DocuWare
DocuWare is a professional EDMS solution recognized for its advanced automation features. It targets medium to large organizations with significant document workflows.DocuWare digitizes documents and uses automated workflows to route them to the right people. For example, a scanned supplier invoice can be automatically sent to the accounting department for approval, with built-in reminders if no action is taken within a set timeframe.The software can also integrate with ERP and CRM systems, avoiding duplicate entries and ensuring data consistency.
Aletiq
Aletiq is a next-generation EDMS solution, specifically designed for the needs of industry. This French platform combines DMS, PLM (Product Lifecycle Management), and PDM (Product Data Management) to help manufacturers better manage their technical data.
In practice, Aletiq centralizes all technical documentation and makes it easy to track its evolution over time. Each document can be linked to a product or project, with version control and a modification history, ensuring complete traceability.
Choosing the right EDMS software can transform document management into a true driver of efficiency. Whether it’s a flexible open-source solution like Alfresco, an intelligent approach with M-Files, a user-friendly tool like Zeendoc, or a complete product lifecycle management platform with Aletiq, every company can now find the right fit. EDMS is no longer a luxury—it’s a necessity for saving time, securing data, and simplifying daily operations.
For further reading, you may also be interested in:
• What is EDMS software?
• The steps to implement a EDMS tool
• Technical document management
• The advantages of EDMS software
• The definition of “Document Management System”
