Technical Document Management
Technical Document Management (TDM) refers to the centralization and governance of a company’s technical documents (such as drawings, calculation reports, diagrams...). To clarify, TDM aims to automate document archiving, manage revision indexes, and structure a single repository of files protected by precise access rights. This approach prevents information scattering, reduces human error, and facilitates the continuous update of technical knowledge.
Want to learn more? Aletiq offers you a comprehensive guide to everything you need to know about technical document management.
Key challenges of technical document management
Compliance with traceability standards
Technical document management solutions ensure compliance with traceability standards by providing a digital safe and rigorous tracking of each document. In the event of an internal or external audit, it becomes easier to reconstruct the chain of responsibility and prove compliance, as every document is timestamped and indexed.
Collaboration
TDM transforms collaborative processes. By centralizing technical documents, it enables teams spread across different locations to work on the same file. In most TDM software, shared files can be commented on, validated, and distributed to all stakeholders.
Efficiency
In practice, TDM enhances operational efficiency by eliminating the time wasted searching for documents. Thanks to an internal search engine, employees can quickly find the files they need using keywords or specific filters. Furthermore, the automation of certain administrative tasks offered by TDM software helps professionals work more efficiently on a daily basis.
Document security
Contrary to common belief, digitization does not mean less security. Most TDM software solutions rely on data encryption, detection systems (firewalls, antivirus), and digital safes to protect sensitive documents.Access is granted only to authorized users, based on configurable access rights. This setup guarantees the integrity and confidentiality of information: every modification is timestamped and attributed to a specific user, preventing falsification.
Technical document management in industry
Technical document management is not limited to a single sector: it adapts to multiple industries. In aerospace, automotive, pharmaceuticals, or energy, technical documentation must be meticulously managed to ensure compliance with regulatory requirements. In this context, adopting TDM software helps companies remain compliant while avoiding the constraints of paper-based documentation.
Aletiq: an all-in-one solution including TDM
Aletiq offers a PLM solution that integrates essential TDM features. Our intuitive cloud application centralizes all technical documentation into a single repository, with version and status management. On the security side, Aletiq’s solution provides a digital safe and the ability to implement fine-grained access control.As you can see, TDM is not an option or a matter of convenience, but a real daily challenge for industrial companies. With this in mind, you can turn to Aletiq’s solution to benefit from a single repository!
And to explore technical document management in greater depth, take a look at these articles:
• The steps to implement a TDM tool
• Examples of TDM software
• What are the benefits of TDM software?
• The definition of “technical document management”
The advantages of an EDM software in industry
EDM offers many benefits for all industry users, and the first is not negligible, since it is none other than significant time savings. Indeed, instead of searching through binders or paper archives, teams can immediately access the desired document with a search by one or more keywords. Your teams gain responsiveness: each document is just a click away.
Teamwork is also improved and simplified: since the various documents can be shared remotely, each team works on the same version of the file, avoiding errors linked to multiple copies and improving operational efficiency. EDM will also allow you to achieve financial savings.
These advantages apply equally to SMEs and mid-sized companies: for example, invoices, rental contracts, or tax documents can be scanned and stored digitally. This way, no papers are lost, and they can be accessed anywhere (computer, tablet, or smartphone) securely. In general, EDM provides better control over information, regardless of the user profile.
So, if you want to try an EDM software now, we invite you to book a demo of Aletiq, our 100% cloud PLM software integrating EDM functionalities! Still hesitant about the usefulness of EDM software?
Then discover our other articles on the subject:
• What are the advantages of an EDM software?
• Electronic management of technical documents
• Examples of EDM software
• What are the steps to implement an EDM tool?
• What is an EDM software?
